Ready-made email templates with fill-in fields
Updated
SendSuite comes with four ready-made templates. Each is shown here word for word, with its fields: the details you fill in when you send. When you create a template you can start from any of them, change every word, or write your own.
Appointment reminder
Remind someone of an upcoming appointment.
Hi [Name],
This is a friendly reminder of your appointment on [Date] at [Time].
Location: [Location]
If you need to reschedule, just reply to this email and we'll find a time that works for you.
See you soon,
| Field | What it holds | Filled in |
|---|---|---|
| Name | Text | Required |
| Date | A date, printed as November 9, 2026 | Required |
| Time | A time, printed as 2:30 PM | Required |
| Location | A choice: Main office, Downtown office or Video call. Remembers the last value | Required |
Follow-up
Thank someone for their time and suggest a next step.
Hi [Name],
Thank you for taking the time to talk with me on [Met on] about [Topic]. I enjoyed the conversation.
Suggested next step: [Next step]
Let me know what works best for you.
Best regards,
| Field | What it holds | Filled in |
|---|---|---|
| Name | Text | Required |
| Topic | Text | Required |
| Met on | A date, printed as November 9, 2026 | Optional |
| Next step | A choice: Schedule a call, Review the proposal or Send over any questions | Required |
Receipt
Confirm a payment with the details for their records.
Hi [Name],
Thank you for your payment. Here are the details for your records:
- Amount: [Amount]
- Date: [Payment date]
- Payment method: [Payment method]
- Reference: [Reference]
If anything looks wrong, reply to this email and we'll sort it out.
Thank you,
| Field | What it holds | Filled in |
|---|---|---|
| Name | Text | Required |
| Amount | Text | Required |
| Payment date | A date, printed as 11/09/2026 | Required |
| Payment method | A choice: Card, Cash, Bank transfer or Check. Remembers the last value | Required |
| Reference | Text | Optional |
Information request
Ask for details you need, with a clear date to reply by.
Hi [Name],
To keep things moving, could you send us the following?
- [What you need]
It would help to have it by [Reply by].
The easiest way to get it to us: [How to send it].
Thanks so much for your help. Let us know if you have any questions.
Kind regards,
| Field | What it holds | Filled in |
|---|---|---|
| Name | Text | Required |
| What you need | Text | Required |
| Reply by | A date, printed as November 9, 2026 | Required |
| How to send it | A choice: Reply to this email, Drop it off at our office or Give us a call. Remembers the last value | Required |
Sending them
Fill in the fields and send to one person, or send one email per row of a CSV file with mail merge. Each email goes out from your own Gmail address.